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Introduction to Rosters
Introduction to Rosters

Group your students into the Rosters you see every day and share your Rosters with other teachers.

Amanda Banik avatar
Written by Amanda Banik
Updated over a week ago

Students are automatically added to Grade Level Rosters when they're added to LiveSchool. Grade Level Rosters cannot be edited from the Rosters screen, but you can change a student's grade by editing the student.

Click on New Roster, name your Roster, and then select "Add Students" in the top, left corner.  Select students and click on continue.
  1. Go to Setup, choose "Rosters", click “New Roster”, add a name, then create your Roster! Tip: You might want to add your last name to your Roster so it’s easier to identify (and so there aren't multiple "1st period" Rosters).

  2. Click “Add Students” in the top left, choose a Roster or Grade to pick your students from, then select the students you want to add to your Roster.

    If you're not seeing the Roster you need to select the student from, click here to learn how to edit the "Add Students" dropdown.

    You can select from multiple Rosters, and your students will remain selected.

    Click Add Students in the lower right corner, and you’ll see a notification letting you know the students have been added.

That’s it! Repeat these steps for any Rosters you want to create, and you’ll be able to access them on the Roster Picker!

Admin can access all Rosters by switching from My Rosters to All Rosters, and then share Rosters as needed.

Click on the teacher icon on the Roster you'd like to share.
  1. Access Your Setup: To get started, go to the "Setup" section.

  2. Select "Rosters": Choose the "Rosters" option from the menu.

  3. Share Your Roster: Locate the Roster you want to share and click the "Share this Roster" icon (depicted as a teacher).

  4. Choose Recipients: Select the teachers or administrators you want to share the Roster with. There may be additional staff on the next page.

    Click on the circle to view an additional page of teachers.

  5. Save your selections: Click "Save," and the chosen teachers and administrators will not have access to the Roster!

Your newly shared Rosters will automatically appear in your "Rosters" list on the Roster Picker. ‍

Adding or removing students from a Roster updates the Roster for everyone that the Roster is shared with.

Click on the student icon to add or remove students.

  1. Go to Setup,

  2. Choose "Rosters"

  3. Click the “Add or remove students” button, and you’ll see the same screen you used to create your Roster.

To remove students

  • Select students and click “Remove

To add students

  • Click "Add Students" in the top left

  • Select a Roster to pick students from, but remember only Rosters under "My Rosters" will appear in this dropdown. If you'd like access to other Rosters, see the section above on Sharing Rosters.

  • Select the students and click “Add Students” in the lower right corner

You can rename R‍osters to easily know which class that Roster represents. There are two places in LiveSchool to rename your Rosters:

  • Roster Picker on the Points or Rewards Screen

  • In the Setup > Rosters section

Renaming a Roster in one of these locations will rename the Roster in the other location.

Rename a Roster from the Roster Picker

Open the Roster Picker, click the three dots and choose Rename.

Open the Roster Picker to see:

  1. My Rosters- All of the Rosters that you’ve created or have been shared with you.

  2. Grades- All Grade levels represented in your account

  3. Teachers- Every teacher in the account plus the Rosters they have access to

See a Roster under another teacher's name that you'd like to appear for you under My Rosters? Ask that teacher to share it with you!

You can search for a Student at any time, whether or not they’re on your Rosters.

Rename a Roster from the Setup Screen

From the Setup > Rosters page click on the three dots and select Rename.

Click Menu > Setup > Rosters

  • Select the three dots located on the lower, right hand side of the Roster

  • Choose Rename

If the Roster is shared with multiple people, you will not be able to rename the Roster unless you are an Admin if it is shared with multiple people.

Renaming a Roster will rename it for everyone the Roster is shared with.

In case there are Rosters you use less often, you can hide a Roster to take it out of your Rosters list. There are two places in LiveSchool to hide your Rosters for easier navigation:

  1. Roster Picker on the Points or Rewards Screen

  2. In the Setup > Rosters section

Open the Roster Picker from the Points screen and click on the three dots to Hide and then click on Hidden to unhide.

Hide a Roster on the Points Screen:

  • Select the Roster Picker

  • click the three dots to the right of the roster name

  • Choose Hide

To Unhide on the Points Screen:

Click on "Hidden" in the Roster Picker dropdown.
  • Select the Roster Picker

  • Select the Hidden icon in the upper, right hand side of the Roster Picker

  • For the Roster you need unhidden, click the three dots to the right of the Roster name

  • Choose Unhide

Hide a Roster in the Setup Screen:

From the Setup > Rosters screen click the three dots on any Roster to choose "Hide Roster".
  • Click Menu > Setup > Rosters

  • Select the three dots located on the lower, right hand side of the Roster

  • Choose Hide Roster

Unhide a Roster in the Setup Screen:

From the Setup > Rosters screen click on "Show Hidden Rosters" in the top, left corner.
  • Click Menu > Setup > Rosters

  • Click on "Show Hidden Rosters" in the top, left corner.

  • Your hidden Rosters will appear as greyed-out Rosters.

  • Select the three dots for More options on the Roster you'd like to unhide and select Unhide Roster.

Updating Grade Rosters

Grade Rosters are "locked" and cannot be updated. To view all students in a grade, you can use the Roster Picker, and to change which grade Roster a student appears in edit the student and change their grade.

Looking for more LiveSchool Resources? Click here!z

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